Email Templates (Administrators)
Initial Member Contact Email (Online Training)
SUBJECT: Carpentries Instructor Training for [ site_name ]
Hi [ site contact name ],
Congratulations on your institution’s [ new membership with The Carpentries / Carpentries membership renewal ]. As a [silver/gold/platinum] member, you have a total of [ number ] seats in Instructor Training available to you. We would like to get you set up for Instructor Training early in your membership year so that your new Instructors can productively build a Carpentries community at your institution.
We run two-day, online Instructor Training workshops multiple times per month. These events are scheduled for a range of time zones, to better serve our global community. We recommend, if possible, that your trainees join the same training event and are co-localised. This enables them to know each other over the course of the event and build up your local community. We recognise that it can be difficult to coordinate everyone’s schedules, however, so we do provide the flexibility of trainees joining different events. If your trainees are not able to attend an event together as a team, we recommend that you host a social event for your trainees (and others in your community) to get together.
To register, please direct your team members to our Instructor Training workshop registration page (https://carpentries.github.io/instructor-training/training_calendar/index.html). Your trainees should register with the code: [ insert code here in bold ]. This code can be used [ number ] times. Please be sure to share this code with your trainees. They should also fill out our application form ( https://amy.carpentries.org/forms/request_training/ ) using the same code. For guidance about how to select your trainees, please visit our Information for Member Organisations page at https://carpentries.github.io/instructor-training/members/.
You can use this email template (https://docs.carpentries.org/topic_folders/instructor_training/email_templates_admin.html#initial-trainee-contact-email-from-member-site-to-their-prospective-trainees-online-training) to send this information to your group. If one of your affiliates is not able to attend after they’ve registered for an event, please get in touch with us at team@carpentries.org as soon as possible. In some cases, we will be able to transfer your training seat to another event. However, because the success of our program depends on accurately predicting our capacity needs, we may not be able to accommodate changes in registration unless we are notified at least one week in advance of the event.
Note that in order to provide the best experience for our trainees, in rare instances events may be canceled due to low enrolment. If this happens, your trainees will be notified two weeks before the event and will have the opportunity to sign up for a future event.
For more information about our Instructor Training program, including details about our curriculum, certification process, and logistical details of the training event itself, please visit our Information for Member Organisations page at https://carpentries.github.io/instructor-training/members/.
I’m excited to help you build your team of Carpentries instructors at [ site_name ]. Please let me know once you’ve shared this registration information with your trainees so we know that your team is ready to come on board. Feel free to get in touch if you have any questions about this process, including checking on the status of your remaining seats.
Best,
[ sender name ]
Introducing Host and Trainers (in-person training)
SUBJECT: Carpentries Instructor Training [date] @ [site name]: Making Introductions
Hi all,
This email is to introduce [ host_name ] of [ site_name ] with
trainers [ instructor1_name ] and [ instructor2_name ]. They will be
teaching an in-person Carpentries Instructor Training on
[ workshop_date ] at [site_name] .
Instructors will work directly with [host_name] to make travel arrangements. We are not part of this process. This may include airfare, ground travel, hotel, and meals/incidentals. [host_name], it is up to you whether you want to book things directly or have instructors make their own arrangements and get reimbursed. Either way, please keep in mind our instructors are volunteering two days of their time to train your participants, so please support them in making travel and reimbursement as smooth as possible.
[ instructor1_name ] and [ instructor2_name ] , please feel free to introduce yourselves and share a bit about your backgrounds. We value the background and expertise you bring to this, and want to hear about you.
[ admin_name ] will be sending an email to all of the trainees [ month when email will be sent ] with information needed to prepare for the workshop. I will also be supporting all the administrative details to make this event a success.
[ host_name ] as you prepare for the training please keep in mind that there will be several breakout sessions during the training. If possible, please reserve at least 2 additional rooms for this to take place. Also, the instructors will be using sticky notes throughout the training, so please have 2 colours of sticky notes (enough for each person to have at least 4 of each colour). These are essential to the way we operate.
Please let me know if you have any questions or concerns,
Best,
[ sender name ]
Invitation to Open Training Applicants
NOTE: This template is for internal use by The Carpentries Core Team and contains language specific to our Open Instructor Training sponsorship program. Member contacts looking to invite trainees to register through a membership should use this template instead.
SUBJECT: Invitation to join The Carpentries Instructor Training
Dear future Carpentries Instructor,
Thank you again for applying to our open Instructor Training program. We are excited to offer you the opportunity to register for an upcoming online instructor training event. You can check out our calendar of events here: (https://carpentries.github.io/instructor-training/training_calendar/) and sign up for any event that is less than one month away.
To register, click on the event you are interested in and use the following code on the Eventbrite page: [INSERT CODE]. Please do not share this code. Registration for open training applicants begins one month before each event, and closes one week before each event. Since you have been accepted for training, you may verify that you have completed the application when prompted to do so. It is not necessary to fill out the Instructor Training application again.
This online training will be conducted using the Zoom video conferencing platform. No log in is needed, but you must install a browser extension to enable the required breakout group feature. Each participant needs their own laptop and earbuds/headphones. Note, unfortunately, that Zoom access is restricted in certain parts of the world. Once you are registered for an event, you’ll receive details on how to connect one week before the event.
For more information about what will be covered at this training, check out our Instructor Training curriculum: https://carpentries.github.io/instructor-training/.
Attendance is required for the full two-days of the workshop in order to certify as a Carpentries Instructor. Participants who miss more than one hour will not pass our training requirements. If you know ahead of time that you will miss an hour of the training, please notify your Trainers. See the full Cancellation and Makeups Policy for more information.
Before your training, you will be asked to read some brief materials to become familiar with The Carpentries.
After your training, you will need to complete three exercises online in order to become a certified Carpentries Instructor. These requirements are detailed at https://carpentries.github.io/instructor-training/checkout/ and will be discussed at your training.
We will send periodic reminders when new events are open, but you may register for any event during the open period between 1 month and 1 week before the start date.
Please let me know if you have any questions about these instructions or if you would like to unsubscribe from these event invitations. We look forward to you joining The Carpentries community!
Best,
[INSERT SENDER’S NAME]
Decline Open Training Applications
Subject: The Carpentries Open Instructor Training Application
Hello,
Thank you for applying to The Carpentries Open Instructor Training program. This program provides training to individual applicants who do not otherwise have access to Instructor Training (e.g. through an institutional membership). If you did not intend to apply to this program, you may disregard this email.
This email is being sent to let you know that your application has received a low score and will not be accepted into the program. Low scores usually occur when an application does not meet any of our current growth priorities, and additionally can result from blank or insufficiently detailed free text responses, or answers that reflect a lack of clarity about the purpose of the training or The Carpentries’ mission.
If you feel that you are a good fit to support the mission of The Carpentries and would like to be reconsidered for this program, we welcome you to reapply. In your application, be sure to provide detailed responses to the free text questions explaining your passion for becoming part of The Carpentries Instructor team. You may also want to read more about our mission and our Instructor Training program before reapplying.
Note that if you have filed multiple applications with us, this message only applies to one of them – if you might have an application on file with a higher score, you are welcome to inquire by replying to this email. The application that triggered this message will now be archived, so you will not be contacted again with respect to the same application.
We do our best to offer training for all, but we regret that there is a limit to the number of free seats we are able to offer for Instructor Training at this time. If you have questions about how to strengthen your application, please get in touch!
Best,
[Sender name]
One Month Trainer Email (online training)
Hi [INSERT TRAINER NAMES],
Thank you for volunteering to teach the online Instructor Training on [INSERT DATES/TIME ZONE]! This email will help you to prepare for the training - please read it carefully and let me know if you have any questions.
Please set up the website for your training using this template: https://github.com/carpentries/training-template. Your workshop ID is [INSERT SLUG 20xx-xx-xx-ttt-online]. Please be sure to send me the link to your website.
You can create an Etherpad for your training using this template: https://pad.carpentries.org/ttt-template. This template includes all of the exercises and key-points of the lessons. Please feel free to customise your Etherpad as appropriate.
Get in touch with your co-Trainer(s) to decide who will teach which sections of the curriculum: https://carpentries.github.io/instructor-training/. This is also a good time to decide how you and your co-Trainer(s) will communicate during the training. We recommend using Slack direct message for this.
One week before the event, I will send you the final number registered for this Training. Please let me know if you have any questions about how to prepare for your event. I’ll also be checking in with you about a week before the event to share video-conferencing connection information and see if I can help with any last-minute questions.
Best,
[INSERT SENDER NAME]
One Week Trainer Email (online training)
Hi [INSERT TRAINERS NAMES],
We are just days away from the online Instructor Training to be held on [INSERT DATE/TIME ZONE]! Registration for your training has now closed and you have a total of [INSERT # OF PARTICIPANTS] signed up.
You should have just received the email I sent to your participants including Zoom room connection information and homework. Please let me know if there is any other information specific to your event that you would like shared with your trainees.
This event uses the Zoom video-conferencing platform. You can join the Zoom call at the link below. Once you have joined, you can claim host access using the host key provided below. Read more about how to claim host access and all the host capabilities here: https://docs.carpentries.org/topic_folders/communications/tools/zoom_rooms.html
Direct link: https://carpentries.zoom.us/my/carpentriesroom1 Host Key: [INSERT HOST KEY HERE]
Your participants will be completing a survey before the event. This survey gives information about your participants’ backgrounds and expectations. Please look through the responses before your event. Your trainees will also be filling out a survey after the event. Below you will find the links to survey responses for your event. Please do not share these links.
Pre: [INSERT LINK] Post: [INSERT LINK]
Please be sure to take attendance both days of the training. Send the list of attendees who completed both days, as well as those who didn’t, to instructor.training@carpentries.org, along with any notes or feedback you would like to share. We need this list of names in order to give credit to trainees.
If you have any questions, please let me know.
Wishing you much success during your training! Best, [INSERT SENDER’S NAME]
One Week Trainee Email (online training)
SUBJECT: Information for your upcoming Instructor Training with The Carpentries
Hello everyone,
Thank you for registering for The Carpentries Instructor Training workshop on [ DATE-TIME-TIMEZONE ]. This email contains important information to help you prepare for the training - please read it carefully and let me know if you have any questions.
This training is for people who want to become certified Carpentries instructors. This workshop will introduce you to evidence-based best-practices of teaching. We will teach you how to create a positive environment for learners at your workshops, provide opportunities for you to practice and build your teaching skills, help you become integrated into the Carpentries community, and prepare you to use these teaching skills in teaching Carpentries workshops. For more information about what will be covered at this training, check out our Instructor Training curriculum: https://carpentries.github.io/instructor-training/.
This is training for teaching, not technical training. We recommend that you be familiar with at least one of the technologies that we teach (R, Python, the Unix bash shell, SQL, OpenRefine, spreadsheet software, and/or Git) before taking Instructor Training. We will not be covering the contents of our workshop curricula during Instructor Training, but we do provide optional post-training onboarding sessions and mentoring opportunities to help prepare Instructors to teach particular curricula.
Our instructor Trainers [ trainer1 ] and [ trainer2 ] will be leading your training. This online training will be conducted using the Zoom video conferencing platform. No log in is needed, but you may need to install a browser extension. To access the training please use this link: [INSERT LINK]. All participants are required to have their own laptop and earbuds/headphones. Screen sharing is necessary for some activities, and display of video as much as possible throughout the workshop is recommended for the best experience. Some participants may be attending the training in the same room. If this is the case, please be sure that everyone is wearing their earbuds/headphones and are muted at all times when not speaking. Your Trainers have put together a workshop website with information about the schedule: [INSERT LINK]
Attendance is required for the full two-days of the workshop in order to certify as a Carpentries Instructor. Participants who miss more than one hour will not pass our training requirements. If you know ahead of time that you will miss an hour of the training, please notify your Trainers.
Before your training, please:
Complete our pre-workshop survey [INSERT LINK] . Your responses will help your Trainers understand your background and customize the workshop appropriately.
Read this short paper: https://carpentries.github.io/instructor-training/files/papers/science-of-learning-2015.pdf which provides a brief overview of some key evidence-based results in teaching.
Go to the Software Carpentry lessons page (http://software-carpentry.org/lessons/), the Data Carpentry lessons page (http://www.datacarpentry.org/lessons/), or the Library Carpentry lessons page (https://librarycarpentry.org/lessons/) to see what we currently teach. Carefully read through one episode of your choice. You will be using your selected episode for several in-class exercises, so be sure you are comfortable with the content. Note: an episode is not the entire lesson, but a single page of the lesson.
After your training, you will be asked to do three follow-up exercises online in order to become a certified Instructor. These requirements are detailed at https://carpentries.github.io/instructor-training/checkout/ and will be discussed at your training. If you have any questions about the workshop, the reading material, or anything else, please don’t hesitate to get in touch.
Happy Training - we are excited to have you on board! [ SENDER’S NAME ]
Missing Instructor Training applications
SUBJECT: Carpentries Instructor Training: Missing Application
Hi [ trainee name ],
On [ training_dates ], you [ participated (or) will be participating ] in an Instructor Training event for The Carpentries, but we have not yet received an application from you. To ensure that we can get you into our system and track your progress towards Instructor certification, please fill out the Instructor application form here: https://amy.carpentries.org/forms/request_training/.
Please use [ group_code ] as your group name.
Please contact instructor.training@carpentries.org if you have any any questions.
Best, [ sender name ]
Event Cancellation (online training)
Dear [ Trainer names ],
Thank you for volunteering to teach The Carpentries Instructor Training on [ dates/ time/timezone ]. Unfortunately, due to low enrolment, we will be cancelling this event. We are working on ways to better estimate our capacity needs so that we won’t need to cancel events in the future. Thank you again for all of the time you give to the community - I greatly appreciate your time and regret having to cancel this event. I hope we can get you in on another event later this year. Please let me know if you have any questions.
Best,
[ sender name ]
No-Show - Emergency Member (online training)
Note: This email will be sent as a response to contact from trainee or member site contact and doesn’t require a special subject line.
Dear [ trainee name ], (cc member site contact)
Thank you for letting us know why you were not able to attend The Carpentries Instructor Training on [ date of training ]. I’m sorry to hear about [ reason for emergency ] and would like to extend an invitation for you to attend a future online training event at a time that is convenient for you. When you’re able, please look at our calendar of upcoming events here: https://carpentries.github.io/instructor-training/training_calendar/index.html and register for an event that matches your availability. If you won’t be able to join an event and would prefer to transfer your seat in Instructor Training to someone else at your institution, please let us know and we will make the necessary arrangements with [ name of member site contact ].
Thank you for your involvement with The Carpentries community. We hope you’ll be able to join the Instructor team soon!
Best, [ name ]
No-Show - Emergency Open Applicant
Note: This email will be sent as a response to contact from trainee and doesn’t require a special subject line.
Dear [ trainee name ],
Thank you for letting us know why you were not able to attend The Carpentries Instructor Training on [ date of training ]. I’m sorry to hear about [ reason for emergency ] and would like to extend an invitation for you to attend a future online training event at a time that is convenient for you. When you’re able, please look at our calendar of upcoming events here: https://carpentries.github.io/instructor-training/training_calendar/index.html and register for an event that matches your availability. If you won’t be able to join an event and would prefer to transfer your seat to someone else on our waiting list, please let us know.
Thank you for your involvement with The Carpentries community. We hope you’ll be able to join the Instructor team soon!
Best, [ name ]
No-Show - Non-Emergency Member (online training)
SUBJECT: Missed you at The Carpentries Instructor Training!
Dear [ trainee name ], (cc member site contact)
We missed you at The Carpentries Instructor Training on [ date of training ] and wanted to reach out to you. Generally, we need to count no-shows in the number of Instructor Training seats that our institutional member sites use towards their membership benefits. This is to ensure that we are able to accurately plan our capacity for trainings. Since we didn’t hear from you before the event, we will be counting your seat as forfeited. We do make exceptions in limited circumstances (e.g. illness), so please do reach out to us if there was an extenuating circumstance and we will be able to make alternative arrangements for you to join another training event.
Looking forward to hearing back from you and to having you as part of The Carpentries Instructor team!
Best, [ name ]
No-Show Non-Emergency Open Applicant
Note: This email will be sent as a response to contact from trainee and doesn’t require a special subject line.
Dear [ trainee name ],
Thank you for reaching out to us about missing The Carpentries Instructor Training on [ date of training ]. Generally, we need to count no-shows as forfeited seats to ensure that we are able to accurately plan our capacity for trainings. Since we didn’t hear from you before the event, we will be counting your seat as forfeited. If you would like to be considered for a future Instructor Training event, you will need to submit a new application and be added to the waiting list. We do make exceptions to this policy in limited circumstances (e.g. illness), so please do reach out to us if there was an extenuating circumstance and we will be able to make alternative arrangements for you to join another training event without needing to go through the application process again.
Looking forward to hearing back from you and to having you as part of The Carpentries Instructor team!
Best, [ name ]
Cancellation - Member at Least One Week Notice (online training)
Note: This email will be sent as a response to contact from trainee or member site contact and doesn’t require a special subject line.
Dear [ trainee name ], (cc member site contact)
Thank you for letting us know you will not be able to attend The Carpentries Instructor Training on [ date of training ]. We’re sorry you won’t be able to join us and would like to extend an invitation for you to attend a future online training event at a time that is convenient for you. Please look at our calendar of upcoming events here: https://carpentries.github.io/instructor-training/training_calendar/index.html and register for an event that matches your availability. If you won’t be able to join an event and would prefer to transfer your seat in Instructor Training to someone else at your institution, please let us know and we will make the necessary arrangements with [ name of member site contact ].
Thank you for your involvement with The Carpentries community. We hope you’ll be able to join the Instructor team soon!
Best, [ name ]
Cancellation - Open Applicant at Least One Week Notice
Note: This email will be sent as a response to contact from trainee and doesn’t require a special subject line.
Dear [ trainee name ],
Thank you for letting us know you will not be able to attend The Carpentries Instructor Training on [ date of training ]. We’re sorry you won’t be able to join us and hope that you will be able to attend a future online training event. We have placed you back on the waiting list and you will continue to receive invitations to upcoming Instructor Training events when seats become available.
If you won’t be able to join an event and would prefer to take your name off the waiting list, please let us know.
Thank you for your involvement with The Carpentries community. We hope you’ll be able to join the Instructor team soon!
Best, [ name ]
Follow-up - Trainers Attendance List (option 1)
Hi [INSERT TRAINERS NAMES],
Thank you for taking time to teach The Carpentries Instructor Training on [INSERT DATES]! I hope you had a great experience. I am following up with you to obtain the attendance from the training.
For your convenience, I have included the names of trainees in this [INSERT FILE]. Please indicate the attendance for both days so that I can record their progress and get them on track to becoming certified Carpentries instructors!
Please let me know if you have any questions.
Best,
[ sender name ]
Follow-up with Trainers on Attendance List (option 2)
SUBJECT: Carpentries Instructor Training [DATE]: Final Attendance
Hi [TRAINER NAMES],
Thanks again for teaching The Carpentries Instructor Training on [INSERT DATE]. I hope that you had a great experience. This is a friendly reminder to please send a list of participants who attended both days of your training, as well as who did not complete the training, to instructor.training@carpentries.org. Without this list, we are unable to give attendees credit for completing the training.
Please let me know if you have any questions.
Best, [ SENDER NAME]
Zoom test invitation to Host Site
Hi [Host Name],
Thank you for hosting a Carpentries Instructor Training on [ date/time including time zone]. We will be using the Zoom videoconferencing platform for this event. To ensure that the training runs smoothly, I’d like to set up a Zoom test run with you prior to the event. This should not take much time, however, it is important that this happens to detect any problems and have time to troubleshoot them prior to the training. We all want to stick to the schedule, and want to avoid spending time troubleshooting on the morning of the event.
A few things to consider when conducting the test:
Be in the room that the training will take place in.
Have access to the audio system that will be used
Have access to the projector that will be used
We will make sure that we can see and hear each other, and that I can see all the seats people will be in for the event itself.
To schedule a test run, you can [ email me/look at my calendar ]. Please let me know if you cannot find a time that works, so we can look for some other options.
I am looking forward to having your team on board! Please let me know if you have any questions about how this works.
Best, [ sender name ]
Response to Instructor Training Inquiry
Hi [ name ],
Thank you for your interest in becoming a Carpentries Instructor! It sounds like you might be interested in applying to our Open Instructor Training program. Training slots are made available for free to Open applicants when they are not claimed by a member institution one month in advance.
We rank applications on a rolling basis; we are working to reduce wait times, but at present expect a delay of at least 1 month. If you have a specific need to be trained sooner (e.g. an upcoming workshop) please let us know. Multiple applicants from a single institution generally will not be invited at once, but may be accepted individually over time. To more rapidly build an Instructor community at your institution, consider becoming a Member. For more information see: https://carpentries.org/membership/.
The instructor training application is here: https://amy.carpentries.org/forms/request_training/. In order to have your application considered for Open training, be sure to leave the “Registration Code” entry space blank. Note that the expectations for Instructors are also listed on this page, and are a good idea to check before applying.
In the mean time, there are many ways to get involved with The Carpentries. For a complete list of roles, see our website here: https://carpentries.org/community/.
Thank you again for your interest in The Carpentries! I look forward to seeing you around the community.
Best regards,
[ sender name ]
Response to Instructor Training Application
This email is usually sent with a script. The canonical version of the text is the version below.
Hi [ name ],
Thank you for applying for The Carpentries Instructor Training program. We’re excited to have you as part of our community.
If you submitted your application for a specific instructor training workshop, please disregard the message below.
We receive hundreds of applications, and we cannot provide no-cost training for every applicant. Please, do not let that discourage you! We would like to help you bring workshops and instructor training to your organisation. We are working on ways to increase our capacity to offer trainings to individuals not affiliated with member institutions, and hope to be able to offer more of these trainings soon. Your application has been placed on our waiting list while we grow our capacity.
If you would like to become a Member, get in touch with memberships@carpentries.org to learn more about how we can help you make the case at your organisation. In the meantime, please get involved!
Join our discussion email list (https://carpentries.topicbox.com/groups/discuss)
Follow us on Mastodon (hachyderm.io/@thecarpentries)
Help at a local workshop (https://carpentries.org/)
Learn about our community (https://carpentries.org/community/)
Learn more about us!
Read our blogs (https://carpentries.org/blog/, http://www.datacarpentry.org/blog/, https://software-carpentry.org/blog/, and https://librarycarpentry.org/blog/)
Sign-up for our newsletter (https://carpentries.org/newsletter/)
Most of our instructor training events are offered as part of institutional memberships and Member organisations receive training priority. To fast-track your application, consider becoming a Member. For more information see: https://carpentries.org/membership/.
If you have questions about your application, please contact team@carpentries.org. Thanks again for applying!
Best, [ sender name ]
Checkout Deadline Approaching
Subject: Carpentries instructor training: Deadline approaching
Hi everyone,
You’re receiving this email because you recently attended a training event to become an Instructor with The Carpentries, but haven’t yet completed the follow-up tasks to become certified. We generally require new instructors to complete certification within three months of their training, to ensure that they are up to date on our teaching methods and practices. If you are still planning on certifying and would like an extension on your deadline, please send an email to instructor.training@carpentries.org. If you believe you’re receiving this email in error and have already completed the checkout process, please get in touch as we may have missed recording one of your checkout steps.
If you have any questions about the checkout process, please take a look at our checklist: https://carpentries.github.io/instructor-training/checkout.html or send any questions to instructor.training@carpentries.org.
Looking forward to having you as part of our Instructor community!
Best wishes,
[ sender name ]
Checkout Extension Granted
Subject: Carpentries instructor training: Extension granted
Hi [ trainee name ],
Thanks for getting in touch. I’ve recorded an extension for you through the end of [Month Year]. Please let me know if there’s anything else I can do to help with the checkout process. Looking forward to having you as a Carpentries instructor!
Best, [ sender name ]
Checkout Completed
This email is usually sent with a script. The canonical version of the text is the version below.
Subject: Carpentries instructor training: Checkout completed
Hi [ trainee name ],
Thank you for completing your checkout. I’ve updated your status in our database and you are now officially certified as a Carpentries instructor. Your certificate is attached. Congratulations!
Please note that although your certificate reads either Software Carpentry, Data Carpentry, or Library Carpentry you are fully certified to teach all workshops for The Carpentries.
If you have not already, please be sure to join the instructors mailing list (https://carpentries.topicbox.com/groups/instructors). This is where you’ll hear about opportunities to teach at upcoming workshops. You can also join the general discussion list (https://carpentries.topicbox.com/groups/discuss) for broader interactions with The Carpentries community. In addition to being able to teach at Carpentries-organised workshops, you are also able to organise and host your own local workshops. You can find more information about running a workshop here (https://docs.carpentries.org/topic_folders/hosts_instructors/index.html). Your status as a newly certified Instructor also makes you eligible to vote for The Carpentries’ Executive Council. Read more here (https://docs.carpentries.org/topic_folders/governance/index.html).
You can check out some of our local communities, sign up for local mailing lists, and meet our Regional Coordinators who support The Carpentries activities around the world here (https://docs.carpentries.org/topic_folders/regional_communities/index.html).
Please let us know if there’s anything we can do to help and welcome to the community!
Best,
[ sender name ]
Recruiting New Trainers
Subject: Opportunity to join The Carpentries Trainers community
Hi [ name ],
I wanted to get in touch with you about an opportunity to get involved with The Carpentries community. Software Carpentry (SWC), Library Carpentry (LC), and Data Carpentry (DC) are lesson programs of The Carpentries (a fiscally sponsored project of Community Initiatives). We are focused on spreading computational literacy to researchers around the world. We run intensive, hands-on, two-day workshops to help researchers and other professionals develop the fundamental computational skills they need to do their research. Together, we run over 300 workshops a year, and have reached more than 25,000 learners in 30 countries.
Our workshops are taught by volunteers who go through a two-day training program focused on pedagogy and cognitive psychology. These training events are run by our Instructor Trainers who also help to develop and maintain our instructor training curriculum.
The Carpentries Trainers are an eclectic group. Some of us have formal training in pedagogy, some are experienced Carpentries instructors, others run Carpentries-like trainings as part of their jobs. We all share a commitment to helping new instructors become familiar and comfortable with The Carpentries teaching practices and principles.
If you’re interested in joining the Trainer community, please apply here (https://goo.gl/forms/yTx9yJzdWy6OAPtS2)! Applications for this round will be open until [application_deadline].
If you have any questions about the training process or the expectations for being a Trainer, please contact team@carpentries.org
To learn more about what we teach, check out our lessons here: (https://software-carpentry.org/lessons/), here: (http://www.datacarpentry.org/lessons/), and here: (https://librarycarpentry.org/lessons/). More detailed information about what Trainers do can be found here: (https://github.com/carpentries/policies/blob/master/trainer-agreement.md#).
Looking forward to seeing an application from you!
Best,
[ sender name ]
Accepting New Trainers
Subject: Congratulations! Join The Carpentries Trainer Community
Hi all,
Thank you all for applying to become instructor Trainers with The Carpentries. A group of Trainers have reviewed the applications and we’re excited to invite each of you to the Trainer team.
We’ll be starting our new cohort of instructor Trainers in [ month ]. Our cohort will be [ number ] folks located in [ countries ]. We’ll be meeting once a week starting in [ month ] to discuss our text and how it relates to our instructor training curriculum. More details can be found in the preliminary reading schedule.
If you’re interested in being part of this cohort, please try to complete the following by [ deadline ] so that we can finalise the schedule and start our meetings!
Please fill out this poll [ link ] for scheduling book club meetings. Do not forget to adjust the timezone shown (pull down menu above the time list). Please choose the days and times that work for you for the entire 8 week period of our book club. To complete certification as a Trainer, we’ll ask that you miss at most one of our 8 book club meetings. Since we are spread across several time zones, please be as accommodating as possible in filling out your availability. We will have two meeting times per week to accommodate all time zones, but you will only need to attend one of the weekly meetings.
Please take a look over the process for trainer training and make sure that all of the requirements of becoming a Trainer work with your schedule and other responsibilities. We’re excited to have you in the Trainer community, but do want to make sure that all Trainers are able to commit the time required, so that we are able to realistically determine the number of instructors we train per year.
Please get a copy of our text [ link ]. I’ll send out reading assignments and discussion guides in a later email.
Please also fill out your availability for instructor training events for [ month through month ] and add your name to the Trainers list in the second tab. This cohort of Trainers will be ready to co-teach instructor training events by the end of [ month ] and to teach on their own shortly after that.
Please add upcoming Trainer meetings (http://pad.software-carpentry.org/trainers-backup) to your calendar. These are also on the Community Calendar. Each of these is held in two different time zones - you do not need to attend both meetings, but you’re welcome to!
Please sign up for the Trainers email list (https://carpentries.topicbox.com/groups/trainers) if you have not already done so.
Please respond to this email with a quick introduction so that we can all get to know each other. I’ll send out my introduction as a separate email following this.
I know that’s a lot! Let me know if you have any questions. I am looking forward to seeing you all at our first book club discussion.
Best, [ name ]
Trainers’ reminder: Teaching Demos
Hi!
You’re signed up to host a Carpentries teaching demo within the next two weeks!
Please double check your time/date link on the etherpad and confirm this one-hour time slot in your calendar.
If you know in advance that you will have a conflict and are unable to host your demo, please email the Trainers list request a replacement. In most cases staff will fill in as needed if a replacement isn’t found.
If you have a last-minute conflict, it is best to use Slack as well as email to request a replacement, and tag both me and [name]in your request on Slack. If you are unable to get help in time, please contact your trainees to cancel or reschedule.
Instructions for hosting demos are here. Since we often have last-minute cancellations, if you have trainees contacting you to request an extra spot we suggest giving them permission to come, noting that they may not be able to present if everyone shows up. However, you are also very free to say ‘no.’ At the present time we are not able to track no-shows or cancellations for checkout, so it’s only necessary to mention those who attended in your email to instructor.training@carpentries.org after the demo.
Please get in touch with questions, and enjoy your demo session!
Best,