How can I host a workshop?

There is more than one way to host a workshop. We spell out the responsibilities of a host here. The main difference is in whether you want Software or Data Carpentry to do all the workshop organizing for you, or whether you want to organize things yourself.

Workshops we manage for you

If you'd like to run a Software or Data Carpentry workshop locally, the first step is to get in touch. We can find instructors in your geographic and/or academic area, and do the advertising, registration, and software setup instructions, while you will need to take care of travel costs and administrative overheads, booking the teaching space, local publicity, finding helpers, and catering (if desired). 

If you want to know more about what is involved in running a workshop, please see our  operations guide.

Self-organized workshops

If your university or organization is a Partner of Data Carpentry or a current Partner or Affiliate of the Software Carpentry Foundation, self-organized workshops are free.

For non-affiliated organizations, the cost for self-organized Data Carpentry workshops is either $500 (paid directly by the organization) or $25/participant (paid by the participant when registering). This fee helps cover the central costs that keep Data Carpentry running, including infrastructure, instructor training and continued lesson development. The flat fee can be paid directly using a credit card or can be invoiced. The per participant fee can be set up as part of the registration form.

There is no charge for self-organized Software Carpentry workshops, even for non-affiliated organizations. 

If your organization or your learners cannot afford these fees, waivers are available to certified instructors. We never want a lack of funds to prevent researchers from learning these crucial skills and since our instructors volunteer their time, we don’t want to get in their way when they want to teach. Please keep in mind, though, that the long-term sustainability of Data Carpentry depends on support from the learners and organizations that benefit from this training.

Waiver requests and fees are handled through the self-organized workshop request form.